Identify the underlying transaction
The same parties may have several orders or service periods. Identify which transaction each amount concerns and record the goods or services, agreed price and expected payment date. Separate different companies and branches instead of relying on one total.
Build the document chain
Group offers, acceptance messages, contracts, orders, delivery records and invoices chronologically. For services, collect available completion reports or acceptance messages. An invoice alone does not resolve every disputed point; identify missing links rather than filling them with assumptions.
Show payments and objections together
List partial payments, proposed offsets, returns and discounts separately with their sources. State the cutoff date for your calculation. Include objections from the other party so the complete disagreement can be understood. The summary is an aid and does not replace original records.
Explain prior communication and proceedings
Summarize reminders, discussions and formal notices. Disclose existing litigation, enforcement or mediation files at the outset. Official trade registry resources can help check a party’s registered details, but a registry search does not establish or guarantee recovery of a debt.
Before your consultation
- Transaction-level amounts and payments
- Orders, delivery records, invoices and agreements
- Objections, discussions and existing file details
Frequently asked questions
Are invoices enough?
Also prepare existing records showing how the work was agreed, performed and paid for.
Why include the other party’s objections?
Their statements help establish the actual points in dispute and the scope of review.
General information only; not a substitute for legal advice on a specific matter.